Horseshoe Ridge Homeowners Association, Inc.
Annual Membership & Budget Ratification Continuation Meeting
Meeting Date: Tuesday, February 9, 2016
Time: 6:30 P.M.
Location: South Metro Fire Department
19310 Stroh Road
Parker, CO 80134
Please attend the Annual Membership & Budget Ratification Continuation Meeting from December 8, 2015 to be held at the time and place shown above. This meeting is being held in accordance with the Bylaws and the Covenants, Conditions & Restrictions of the Association.
v Approval of Previous Meeting Minutes – The December 9, 2014 Annual Membership and Budget Ratification Meeting minutes are enclosed for your review and will be voted on for approval at the Annual Meeting on February 9th.
v 2016 Budget Presentation and Ratification – Enclosed is a copy of the 2016 Board-approved budget that will be presented and ratified at the meeting. The budget reflects the expenses associated with the activities of the Association and the income needed to meet those expenses. The 2016 assessments are budgeted to remain the same at $55 per month. Formal ratification of the Board-approved 2016 budget will be held in accordance with the Association’s Governing Documents. Unless at the meeting a majority of the Owners (162 owners) reject the budget, the budget shall be deemed ratified, whether or not a quorum is present.
v Nomination and Election – The Board of Directors will be expanding from a three (3) member Board to a five (5) member Board. As a result of this expansion, three (3) positions are open this year. Each position will carry out either a 1-year, 2-year, or 3-year term. You may nominate yourself by returning the enclosed questionnaire or nominations will be taken from the floor at the meeting.
Bill Bell, the Association’s previous Treasurer, has recently resigned from Board of Directors. We would like to thank Bill for all his service on the Board of Directors. In his place, we would like to welcome Steve Valdez to the Board of Directors as he was elected to carry out the remaining time of Bill’s term. Steve will join Byron Hodack, the Association’s current President, on the Board of Directors until both of their terms expire at the end of 2016. If you are interested in having your name placed on the ballot for an open Director position, please complete the enclosed Board of Directors Candidate Questionnaire and return it to the Association’s Community Manager by mail at 14901 E. Hampden Avenue, Suite 320, Aurora, CO 80014, fax at 303-693-8803, or email at email@example.com.
v Proxy – For the Annual Meeting, it is important that a quorum be obtained in order for business to be conducted. If you are unable to attend the meeting, please complete the enclosed proxy and give it to the person you are authorizing to vote on your behalf or return it to Cherry Creek HOA Professionals, LLC at 14901 E. Hampden Avenue, Suite 320, Aurora, CO 80014 prior to the meeting. If you leave the name blank, your proxy will serve only to establish quorum and will not be used for voting purposes. Only one homeowner per household will be counted.
I. Check In, Call Meeting to Order, and Establish Quorum
III. Explanation of Purpose of the Meeting
IV. Approval of Prior Annual Meeting Minutes
V. Ratify 2016 Annual Budget
(Dues Remain at $55/month)
VI. Election of Three (3) Members to the Board of Directors
(One for a 1-year term, one for a 2-year term, and one for a 3-year term)
VII. Owner Open Forum
Horseshoe Ridge Homeowners Association, Inc.
c/o Cherry Creek HOA Professionals, LLC
14901 E. Hampden Ave Ste 320
Aurora, CO 80014
☐ I authorize my proxy to be counted toward proxy only, and not voted
I direct my vote as follows: ☐ Approve 2016 Proposed Budget ☐ Reject 2016 Proposed Budget
VOTE FOR THREE (3)
I hereby authorize____________________________________ to vote on my behalf at the Annual Membership/Budget Ratification meeting of the Horseshoe Ridge-Residential Homeowners Association, Inc. to be held on February 9, 2016.
If for any reason, this meeting must be postponed, I authorize my proxy to be valid for the rescheduled meeting. This proxy must be signed to be valid. Please return the proxy on or before February 9, 2016 to ensure proper processing.
HORSESHOE RIDGE-RESIDENTIAL HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS CANDIDATE QUESTIONNAIRE
City: Parker State: Colorado Zip: 80134
Please consider the following information:
- Why did you move into Horseshoe Ridge?
- What is your opinion of the community now that you live here?
- What’s your philosophy of Covenant Enforcement and Architectural Control?
- What do you feel are the main issues facing the community?
- Do you have any budgeting experience in HOA budgeting?__________________
- Do you have any experience in serving on a Boards of Directors?_______________
If yes, on what other Board(s) did you serve? (Include position and term)
- What is the best way to handle conflict in a meeting?
- Education: ________________________________________________________
- Other information to consider: _________________________________________
IF INTERESTED, RETURN BY FEBRUARY 9, 2016 TO:
14901 E. Hampden Avenue, #320, Aurora, CO 80014 or firstname.lastname@example.org or 303-693-8803